Job Posting Description, Secretary to Athletic Director
Contact Information
Janis Qualizza, Director Athletics

,
jqualizza@mvsc.k12.in.us
 
Job Locations
Merrillville High
 
Application Open: 01/11/2019, Filing Deadline: 01/17/2019
 
Available Jobs
 Job # Description
474 Secretary to Athletic Director

SCHEDULE:                          258 days/year

COMPENSATION:           Category I A
                                                 $13.97 - $18.50 per hour
 
QUALIFICATIONS:
 
  1. Meets all qualifications for Category 1 Class A
  2. Demonstrates computer skills necessary to efficiently operate Microsoft Word, Excel, Skyward, Corel Draw, Eventlink
  3. Demonstrates ability to multi-task
  4. Exhibits a pleasant disposition
  5. Demonstrates ability to work with students, staff and public
  6. Public relations experience preferred
  7. Bookkeeping experience preferred
  8. Bonded or ability to be bonded at standard underwriting guidelines
  9. Successful interview with High School Athletic Director
JOB DESCRIPTION: 
           
  1. Administrative Assistant to the Athletic Director; Athletic Office Manager
  2. Ticker Manager – prepares all starting monies for all events, counts and records ticket and concession income, makes all deposits.  Review with State Auditor
  3. Athletic Department accounts receivable and accounts payable; pay all event entry fees
  4. Tracks, compiles and submits payroll for event workers & concession workers
  5. Keeps books for all Coaches Fundraising
  6. Financial reports for IHSAA
  7. Responsible for payroll for all event workers
  8. Submits IHSAA Tournament Entry Forms by deadline
  9. Works with community patrons, advertisers and sponsors in producing the annual Sports Program; invoices and receipts donations and payments
  10. Prepares coaches packets at start of each season
  11. Assists with general office duties such as copying, faxing, typing, email, voice mail, bulk mailings and corporate distributions
  12. Cisco Voice System
  13. Eventlink – send and receive contest and officials contracts
  14. Schedule transportation for away events
  15. Communicates with student athletes and parents
  16. Keeps data on athlete’s physicals, emergency records and transfers
  17. Sell and inventory athletic merchandise
  18. Assists coaches with ordering product
  19. Works with Graphic Art Instructor for printing needs
  20. Dispenses contracts and answers questions for building rental
  21. Athletic Banquets – compiles athlete records for achievement presentations at four awards banquets; communicates with Food Services and facility coordinators
  22. Athletic awards – deciphers and records individual athletic/academic achievement on Skyward
  23. Compiles athlete eligibility from Skyward
  24. Responds to Coaches requests
  25. Contract with venders in receiving and billing
  26. Works with concession stand supervisors and vendors
  27. Communicates with custodians and maintenance
  28. Set up hospitality facilities
  29. Order hospitality refreshments
  30. Assists with Wellness Department needs as requested
  31. Exhibits a pleasant disposition, works well with students, aides, staff and public
  32. Performs other duties as directed by the Athletic Department Administrators
  33. Meets with auditors along with Athletic Director
  34. Schedule ROBO calls with Director of Technology
 

Merrillville Community School Corporation is an Equal Opportunity/Affirmative Action Employer

 

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